Project formalities manager

A leading global marine agency & logistics organisation is creating a new Project Formalities Manager role in Jakarta to lead Oil & Gas Master List and importation formalities, working closely with contractors and EPCs. Requires 10+ years in Oil & Gas or logistics, ideally competitor/EPC background, with hands-on Master List experience and strong knowledge of Indonesian customs regulations.

Project Formalities Manager

Salary: Competitive and based on experience

Location: Jakarta

Keywords: collaborative, dependable, supportive leadership, inclusive, knowledgeable, flexible working opportunities, training opportunities, generous pensions contributions

A leading global marine agency and logistics organisation is seeking a Project Formalities Manager to play a pivotal role in supporting oil and gas clients with their importation processes. This newly created position offers you the opportunity to work closely with major industry players, and be embedded at contractor offices for high-impact projects. You will be instrumental in preparing tenders and managing complex formalities, ensuring seamless operations for some of Indonesia’s most significant oil and gas initiatives. The company is expanding rapidly into Oil & Gas Master List services, aiming for substantial growth in this sector over the next three years. With a supportive team environment across 20 branches nationwide and a global network spanning 18 countries, you will enjoy flexible working opportunities, generous project-based incentives, annual bonuses, and medical benefits. If you are looking for a role where your expertise will be valued and your contribution will directly influence strategic growth, this is an exceptional opportunity.

• This is a confidential new role focused on Oil & Gas Master List importation, offering you the chance to work directly with contractors and prepare tenders for major projects.
• You will join a knowledgeable logistics team of 60 professionals across 20 branches in Indonesia, supported by a global network of over 130 offices.
• Enjoy flexible working arrangements, generous project-based daily incentives, annual bonuses, and medical benefits as part of your package.

What you'll do:

As Project Formalities Manager, you will be responsible for overseeing every aspect of Oil & Gas Master List importation processes. Your day-to-day activities will involve close collaboration with contractors’ offices, preparation of tender documents during periods without active projects, and direct engagement with major oil and gas clients. You’ll coordinate efforts across multiple branches in Indonesia, ensuring that all documentation is accurate, compliant, and delivered on time. By monitoring regulatory changes and updating internal policies accordingly, you’ll help safeguard the company’s reputation while supporting its ambitious growth plans in the Oil & Gas sector. Your ability to train colleagues and share knowledge will foster a collaborative environment where everyone feels empowered to contribute. Success in this role means delivering seamless formalities management that enables clients to focus on their core operations while trusting you to handle the complexities.

• You will manage all formalities related to Oil & Gas Master List importation processes, ensuring compliance with regulatory requirements and client expectations.
• You will act as the primary point of contact for contractors’ offices during project execution phases, providing expert guidance on documentation and procedures.
• You will prepare comprehensive tender documents when there are no active projects, collaborating closely with internal stakeholders to ensure accuracy and completeness.
• You will liaise with major oil and gas clients to understand their needs and deliver tailored solutions that support their operational goals.
• You will coordinate with logistics teams across 20 branches in Indonesia to streamline processes and share best practices for formalities management.
• You will monitor changes in regulations affecting Oil & Gas importation and proactively update internal policies to maintain compliance.
• You will provide training and support to colleagues within the logistics department to enhance their understanding of Master List requirements.
• You will track project progress, report on milestones, and ensure timely completion of all formalities-related tasks.
• You will collaborate with external partners including EPCs to facilitate smooth project delivery and resolve any issues that arise during importation.
• You will maintain meticulous records of all formalities activities for audit purposes and future reference.

What you bring:

The ideal Project Formalities Manager brings extensive experience from the Oil & Gas sector or similar logistics environments. Your deep understanding of regulatory requirements positions you as a trusted advisor both internally and externally. You excel at building connections across diverse teams—whether embedded at contractor offices or coordinating with colleagues throughout Indonesia’s branch network. Your meticulous approach ensures flawless documentation while your adaptability allows you to respond effectively to changing circumstances. You thrive in environments where sharing knowledge is valued; your willingness to train others contributes significantly to communal success. Your proven ability to manage multiple projects concurrently demonstrates dependability—a trait highly prized by both clients and colleagues. Above all, your empathy for client needs drives you to deliver solutions that exceed expectations.You have at least ten years’ experience in Oil & Gas or logistics environments, ideally gained from competitors or EPCs.

• Your proven track record includes managing complex formalities for large-scale importation projects within regulated industries.
• Your interpersonal skills enable you to build strong relationships with contractors’ offices, clients, and internal teams alike.
• Your attention to detail ensures that all documentation meets stringent compliance standards without error.
• Your knowledge of Indonesian regulations governing Oil & Gas importation allows you to anticipate challenges before they arise.
• Your collaborative approach helps foster teamwork across multiple branches and departments.
• Your commitment to continuous learning keeps you updated on industry trends and regulatory changes relevant to formalities management.
• Your problem-solving abilities allow you to resolve issues quickly while maintaining positive client relationships.
• Your organisational skills enable you to juggle multiple projects simultaneously without compromising quality or deadlines.
• Your willingness to share knowledge supports the development of colleagues within the logistics department.

What sets this company apart:

This organisation stands out as one of Indonesia’s most respected logistics providers with a global presence spanning 18 countries. Its commitment to expanding into Oil & Gas Master List services reflects an ambitious vision for growth—targeting 60% revenue from O&G clients within three years. Employees benefit from being part of a knowledgeable team supported by inclusive leadership that values collaboration across 20 branches nationwide. Flexible working opportunities allow staff members to balance professional responsibilities with personal commitments. Generous project-based daily incentives reward your dedication during high-impact assignments lasting several months at a time. Annual bonuses recognise outstanding performance while medical benefits provide peace of mind for you and your family. The company’s supportive culture encourages ongoing training so employees can stay ahead in their field. By joining this organisation, you become part of a dependable network where your contribution matters—and where shared success is celebrated together.

What's next:

If you are ready to make a meaningful impact in the Oil & Gas sector through expert formalities management, this is your moment—apply now!

Apply today by clicking on the link provided.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.