Executive Assistant

Keywords: collaborative, dependable, supportive leadership, flexible working opportunities, training opportunities, inclusive environment

An exciting opportunity has arisen for a highly organised and dependable Executive Assistant to join a prestigious organisation based in Jakarta. This role offers you the chance to work closely with senior executives, providing essential support that enables them to focus on strategic priorities. You will be at the heart of a collaborative and inclusive team, where your interpersonal skills and attention to detail will be truly valued. If you are looking for a position where your contributions make a real difference and where you can develop your career in a nurturing setting, this could be the perfect next step for you.

• Work directly with senior leaders in a respected organisation, ensuring their schedules and priorities run smoothly while being part of an inclusive and supportive team.
• Enjoy a workplace culture that values collaboration, dependability, and mutual respect, where your organisational talents and interpersonal skills are celebrated.

What you'll do:

As an Executive Assistant based in Jakarta, you will play a pivotal role in supporting senior leaders by managing their day-to-day activities with precision and care. Your responsibilities will include everything from organising complex schedules to preparing important documents that reflect the highest standards of professionalism. You will act as a trusted liaison between executives and stakeholders both inside and outside the organisation, always handling sensitive information with discretion. In addition to traditional administrative duties such as meeting coordination and travel planning, you will also have the opportunity to contribute to special projects that require teamwork across multiple departments. Your proactive approach will ensure that deadlines are met without compromising quality or confidentiality. By embracing opportunities for process improvement and participating actively in team initiatives, you will help create an environment where everyone feels supported. Success in this role comes from your ability to anticipate needs before they arise, communicate effectively with people at all levels, maintain impeccable organisational systems, and demonstrate genuine enthusiasm for helping others achieve their goals.

• Provide comprehensive administrative support to senior executives, including managing complex calendars, scheduling meetings, and coordinating travel arrangements with meticulous attention to detail.
• Prepare high-quality correspondence, reports, presentations, and other documents as required by executives, ensuring accuracy and professionalism at all times.
• Act as the primary point of contact between executives and internal or external stakeholders, handling communications with discretion and sensitivity.
• Organise and facilitate meetings by preparing agendas, taking minutes, following up on action items, and ensuring all logistics are managed efficiently.
• Assist in the planning and execution of special projects or events, collaborating with various departments to ensure seamless delivery.
• Maintain confidential files and records in an organised manner while adhering strictly to data privacy policies.
• Monitor deadlines for key deliverables, proactively reminding executives of upcoming commitments and ensuring timely completion of tasks.
• Support expense management processes by preparing claims, tracking budgets, and liaising with finance teams as needed.
• Contribute positively to team initiatives by sharing knowledge, supporting colleagues during busy periods, and participating in training sessions or workshops.
• Continuously seek ways to improve administrative processes for greater efficiency while maintaining a warm and approachable demeanour.

What you bring:

To excel as an Executive Assistant in this esteemed organisation based in Jakarta, you will bring substantial experience supporting senior professionals within fast-paced environments where confidentiality is essential. Your background should demonstrate not only technical proficiency but also outstanding interpersonal qualities—enabling you to build trust-based relationships across all levels of the business. You thrive when juggling competing demands thanks to your exceptional time management skills; your calm approach ensures nothing falls through the cracks even during peak periods. Fluency in both Bahasa Indonesia and English allows you to communicate seamlessly with local colleagues as well as international partners. Your advanced command of office software means you can produce polished documents quickly while leveraging digital tools for maximum efficiency. Above all else, your empathetic nature shines through: whether assisting a colleague during busy times or patiently resolving last-minute changes for an executive’s schedule. Your commitment extends beyond daily tasks—you actively seek out learning opportunities so that your skillset remains current amid evolving business needs. By prioritising collaboration over competition and valuing shared success over individual recognition, you embody the spirit of teamwork that defines this organisation’s culture.

• Demonstrated experience providing high-level administrative support within a corporate or professional services environment where confidentiality is paramount.
• Exceptional organisational abilities with proven success managing multiple priorities simultaneously while maintaining accuracy under pressure.
• Excellent written and verbal communication skills in both Bahasa Indonesia and English for effective interaction with diverse stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity using digital tools for scheduling or document management.
• Strong interpersonal skills that foster positive relationships across teams while displaying empathy, patience, and understanding in every interaction.
• A keen eye for detail combined with the ability to anticipate needs proactively so that executives are always prepared for upcoming commitments.
• Experience handling sensitive information discreetly while adhering strictly to company policies regarding data privacy or security protocols.
• Flexibility to adapt quickly when priorities shift or urgent requests arise without losing composure or effectiveness.
• Commitment to ongoing learning through participation in training sessions or willingness to embrace new technologies that enhance productivity.
• A collaborative mindset that values teamwork above individual achievement while contributing positively to group objectives.

What sets this company apart:

This organisation stands out as one of Jakarta’s most respected institutions—renowned not only for its professional excellence but also for its unwavering commitment to employee wellbeing. Here you’ll find more than just a job; you’ll discover a community built on mutual respect where every voice matters regardless of title or tenure. Flexible working opportunities allow you to balance personal commitments alongside professional ambitions without compromise. Comprehensive training programmes ensure that your growth never stalls—whether you’re mastering new technologies or developing soft skills vital for long-term success. The leadership team is dedicated to creating an inclusive environment where diversity is celebrated; everyone is encouraged to share ideas openly knowing they’ll be heard with consideration. Colleagues support each other generously during busy periods because collaboration isn’t just encouraged—it’s embedded into daily life here. If you value kindness as much as competence—and if you want your contributions recognised within a nurturing workplace—this is the ideal setting for your next career move.

What's next:

If you are ready to take on this rewarding challenge as an Executive Assistant in Jakarta within a supportive team environment, we encourage you to apply now!

Apply today by clicking on the link provided—your next fulfilling career opportunity awaits!

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.