Executive Assistant (EPC / Oil & Gas)

Keywords: collaborative, dependable, supportive leadership, inclusive, flexible working opportunities, training opportunities, knowledgeable, interpersonal skills, enthusiastic, growth leadership

A leading organisation in Jakarta is seeking a dedicated Executive Assistant to join their team. This role offers you the opportunity to work closely with senior management, providing essential support that enables the business to thrive. You will be at the heart of operations, ensuring seamless communication and efficient scheduling, while enjoying a workplace that values inclusivity, flexibility, and professional development. If you are passionate about supporting others, enjoy working in a collaborative environment, and are eager to grow your career with ongoing training opportunities, this position is perfect for you. The organisation is committed to nurturing talent and fostering a supportive culture where your interpersonal skills and enthusiasm will be celebrated.

• Work directly with senior executives in Jakarta, playing a pivotal role in daily operations and strategic initiatives.
• Enjoy flexible working opportunities and access to comprehensive training programmes designed to help you develop new skills and advance your career.
• Be part of an inclusive and supportive team environment where your commitment, dependability, and interpersonal abilities are highly valued.

What you'll do:

As an Executive Assistant based in Jakarta, you will play an integral role in supporting senior leaders through effective organisation of schedules, meetings, travel plans, and document preparation. Your day-to-day responsibilities will involve acting as a liaison between executives and stakeholders both inside and outside the company. You will be trusted with sensitive information requiring discretion while also helping coordinate events and manage office logistics. Success in this role comes from your ability to anticipate needs, communicate clearly across teams, maintain accurate records, and foster a collaborative environment. Your contributions will ensure that executives can focus on strategic priorities while you handle operational details efficiently.

• Provide comprehensive administrative support to senior executives by managing calendars, scheduling meetings, and coordinating travel arrangements with meticulous attention to detail.
• Prepare high-quality correspondence, reports, presentations, and other documents as required by executive leadership.
• Act as a key point of contact between executives and internal or external stakeholders, ensuring clear communication and timely responses.
• Organise events, conferences, and meetings including logistics planning, agenda preparation, and follow-up actions.
• Maintain confidential records and files with discretion and professionalism at all times.
• Assist in tracking project deadlines, deliverables, and progress updates for various business initiatives.
• Support expense reporting processes by preparing documentation and liaising with finance teams as needed.
• Monitor incoming communications such as emails and phone calls, prioritising urgent matters for executive review.
• Coordinate office supplies procurement and manage relationships with vendors to ensure smooth office operations.
• Contribute to a positive team atmosphere by collaborating on special projects or tasks as assigned.

What you bring:

The ideal candidate for the Executive Assistant position brings proven experience supporting senior leaders in fast-moving environments. Your strong organisational abilities allow you to juggle competing priorities without sacrificing attention to detail. You are comfortable communicating across cultures and departments using both English and Bahasa Indonesia if required. Discretion is second nature when dealing with confidential matters. You have mastered office software tools for document creation and scheduling. Your collaborative spirit shines through whether you are working independently or alongside others on shared projects. You embrace training opportunities enthusiastically—always looking for ways to improve processes or learn new skills. Your empathetic approach helps build trust among colleagues while your responsiveness ensures tasks are completed efficiently.

• Demonstrated experience providing administrative support to senior management within a corporate setting.
• Excellent organisational skills with proven ability to manage multiple tasks simultaneously while maintaining accuracy.
• Strong written and verbal communication skills in English (and Bahasa Indonesia is advantageous), enabling effective interaction across diverse groups.
• High level of discretion when handling confidential information or sensitive documents.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as calendar management tools such as Outlook or Google Calendar.
• Ability to work collaboratively within a team environment while also being dependable when working independently on assigned tasks.
• Enthusiastic approach towards learning new systems or processes through available training opportunities.
• Responsive attitude towards requests from executives or colleagues ensuring timely completion of assignments.
• Empathetic interpersonal skills that foster positive relationships with colleagues at all levels of the organisation.
• Commitment to supporting growth leadership initiatives by contributing ideas for process improvement.

What sets this company apart:

This organisation stands out for its commitment to creating an inclusive workplace where every team member feels valued. Employees benefit from flexible working arrangements that accommodate personal needs while promoting work-life balance. Comprehensive training programmes are offered regularly so you can continue developing professionally throughout your tenure. The leadership team is known for its supportive approach—encouraging open communication, sharing knowledge generously, and recognising individual contributions. The company fosters a culture of collaboration where teamwork is celebrated and everyone’s input matters. With a focus on nurturing talent from under-represented backgrounds, this employer provides equal opportunities for growth regardless of experience level or background. Joining this organisation means becoming part of a network that prioritises kindness, empathy, loyalty, and communal success above all else.

What's next:

If you are enthusiastic about making a meaningful impact as an Executive Assistant in Jakarta’s thriving business community, now is the time to take the next step in your career journey!

Apply today by clicking on the link provided—your future starts here.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.