Office Management

Keywords: collaborative, dependable, supportive leadership, inclusive, knowledgeable team

An exciting opportunity has arisen for an Office Manager to join a reputable organisation in Jakarta, where your organisational skills and attention to detail will be highly valued. This role offers you the chance to play a pivotal part in ensuring the smooth running of all office operations, from facilities management to vendor coordination. You will be empowered to develop and implement policies that shape the workplace environment, while enjoying a supportive culture that values collaboration, professional growth, and work-life balance. If you are looking for a position where your efforts directly contribute to the wellbeing and productivity of your colleagues, this is the perfect next step in your career.

• Take ownership of all aspects of office operations, including facilities management, supplies procurement, security oversight, and vendor relationships, ensuring a seamless and efficient workplace experience for everyone.
• Enjoy a collaborative and inclusive environment that encourages knowledge sharing, ongoing training opportunities, and personal development within a dependable team.
• Benefit from flexible working opportunities and supportive leadership that prioritises employee wellbeing and fosters a sense of belonging across all levels of the organisation.

What you'll do:

As an Office Manager based in Jakarta, you will play a central role in creating an efficient, safe, and welcoming workplace for all employees. Your day-to-day activities will involve coordinating with various stakeholders both inside and outside the organisation to ensure that every aspect of office operations runs smoothly. From managing facilities maintenance schedules to overseeing supply inventories and handling vendor negotiations, your proactive approach will help maintain a productive environment. You will also have the opportunity to shape company policies by developing robust GA procedures that support business objectives. By fostering strong relationships with service providers and ensuring compliance with contractual obligations, you will contribute significantly to the overall success of the organisation. Your commitment to supporting colleagues’ needs—whether through arranging workspaces or organising events—will make you an indispensable member of the team.

• Oversee daily office operations to ensure all facilities are maintained at optimal standards and any issues are resolved promptly with minimal disruption.
• Coordinate procurement and inventory management of office supplies, ensuring availability while maintaining cost efficiency.
• Manage relationships with external vendors and service providers, negotiating contracts and monitoring performance to guarantee high-quality services.
• Develop, implement, and regularly update general affairs (GA) policies and standard operating procedures (SOPs) to enhance operational effectiveness.
• Supervise security measures within the office premises by liaising with security personnel and implementing best practices for safety.
• Administer service contracts, leases, and insurance agreements related to the workplace, ensuring compliance with legal requirements and timely renewals.
• Support internal teams by facilitating workspace arrangements, equipment needs, and event logistics as required.
• Monitor office budgets related to facilities management and supplies procurement, providing regular reports to senior management.
• Champion sustainability initiatives within the office environment by promoting responsible resource usage and waste reduction programmes.

What you bring:

To excel as an Office Manager in this organisation, you will bring hands-on experience from similar roles where you have demonstrated reliability in overseeing complex administrative functions. Your ability to organise resources efficiently while remaining sensitive to the needs of others will set you apart. You should possess excellent communication skills that allow you to interact effectively with both internal teams and external partners. A track record of successfully implementing new processes or improving existing ones will be highly regarded. Familiarity with contract administration—especially relating to facilities or insurance—will further strengthen your candidacy. Above all else, your approachable nature combined with adaptability ensures you can respond thoughtfully when priorities shift unexpectedly.

• Proven experience in office management or general affairs roles within a corporate setting is essential for success in this position.
• Excellent organisational abilities with a keen eye for detail when managing multiple tasks simultaneously across different areas of responsibility.
• Strong interpersonal skills that enable you to build positive relationships with colleagues at all levels as well as external vendors.
• Demonstrated ability to develop and implement effective policies or SOPs that improve operational efficiency within an office environment.
• Sound understanding of facilities management principles including maintenance scheduling, security protocols, and health & safety regulations.
• Experience negotiating service contracts or managing leases/insurance agreements is highly desirable for this role.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for reporting and documentation purposes.
• A collaborative mindset with a willingness to support others while contributing positively to team goals.
• Adaptability in responding calmly to unexpected challenges or urgent requests within a busy workplace setting.

What sets this company apart:

This organisation stands out for its unwavering commitment to fostering an inclusive workplace where every individual feels valued and supported. Employees benefit from flexible working opportunities designed to promote work-life harmony alongside generous pension contributions that secure their future. The company’s knowledgeable team is always ready to share expertise through structured training programmes aimed at continuous professional development. Supportive leadership ensures open communication channels so everyone’s voice is heard—creating an environment where collaboration thrives. With a focus on employee wellbeing at its core, this is a place where your contributions are recognised and celebrated as part of a wider communal effort towards shared success.

What's next:

If you are ready to take on a rewarding challenge where your organisational talents make a real difference every day, we encourage you to apply now!

Apply today by clicking on the link provided—your next fulfilling career move awaits!

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.