Executive Assistant

Keywords: collaborative, dependable, supportive leadership, flexible working opportunities, training opportunities, inclusive

An exciting opportunity has arisen for a highly organised and dependable Executive Assistant to join a prestigious organisation based in Jakarta. This role offers you the chance to work closely with senior executives, providing essential support that enables them to focus on strategic priorities. You will be at the heart of a collaborative and inclusive environment where your interpersonal skills and attention to detail will be truly valued. The organisation is committed to nurturing talent, offering flexible working opportunities and ongoing training to help you grow both personally and professionally. If you are looking for a position where your contributions make a real difference and where you can develop meaningful connections across teams, this could be the perfect next step in your career.

• Work directly with senior leaders, ensuring their schedules run smoothly and efficiently while building strong professional relationships across departments.
• Benefit from flexible working opportunities and comprehensive training programmes designed to support your personal growth and professional development.
• Join an inclusive team culture that values collaboration, empathy, and supportive leadership, making it an ideal environment for those who thrive in communal settings.

What you'll do:

As an Executive Assistant based in Jakarta, you will play a pivotal role in supporting senior leaders by managing their schedules, preparing important documents, and acting as a reliable liaison between executives and stakeholders. Your day-to-day responsibilities will include organising meetings and events with precision, handling sensitive information discreetly, and assisting with administrative tasks such as expense reporting. Success in this role requires excellent organisational abilities, strong communication skills, and a genuine commitment to helping others achieve their goals. You will have the opportunity to collaborate closely with colleagues from diverse backgrounds while contributing positively to the overall efficiency of the organisation.

• Manage complex calendars for senior executives, coordinating meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare high-quality correspondence, reports, presentations, and other documents as required by executive management.
• Act as a key point of contact between executives and internal or external stakeholders, fostering positive relationships through considerate communication.
• Organise and coordinate logistics for meetings, conferences, and events, ensuring all requirements are met seamlessly.
• Handle confidential information with sensitivity and discretion at all times, maintaining trust within the team.
• Support project administration by tracking deadlines, following up on action items, and ensuring timely completion of tasks.
• Assist with expense reporting, invoice processing, and budget tracking to ensure financial accuracy for executive activities.
• Contribute to the smooth running of daily office operations by collaborating with colleagues across various functions.
• Anticipate the needs of executives proactively, providing thoughtful solutions to potential challenges before they arise.

What you bring:

To excel as an Executive Assistant in this organisation, you will bring proven experience supporting senior professionals in fast-moving environments where reliability is paramount. Your background should demonstrate outstanding organisational capabilities alongside polished communication skills that enable you to interact effectively at all levels. Familiarity with modern office software is expected as well as comfort handling confidential data responsibly. Your empathetic nature will help you build rapport across teams while your adaptability ensures you remain responsive under pressure. A commitment to continuous learning will see you take full advantage of available training opportunities while contributing positively to the workplace culture.

• Demonstrated experience in an executive assistant or similar administrative support role within a professional setting.
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously while maintaining accuracy.
• Excellent written and verbal communication abilities in both Bahasa Indonesia and English for effective stakeholder engagement.
• Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management systems.
• A high level of discretion when dealing with confidential matters combined with a trustworthy approach to sensitive information.
• Strong interpersonal skills that foster positive relationships across teams through empathy and cooperation.
• A proactive attitude towards problem-solving coupled with flexibility to adapt quickly to changing circumstances.
• Attention to detail when preparing documents or coordinating logistics for meetings and events is essential for success in this role.
• Ability to work collaboratively within a team-oriented environment while also being dependable when working independently.

What sets this company apart:

This organisation stands out for its unwavering dedication to creating an inclusive workplace where every individual feels valued. Employees benefit from flexible working arrangements that promote work-life balance alongside access to comprehensive training programmes designed to nurture professional growth. The leadership team is known for its supportive approach—encouraging open communication, collaboration across departments, and mutual respect among colleagues. By joining this team in Jakarta, you become part of a community that prioritises shared success over individual achievement while offering ample opportunities for personal development within a welcoming environment.

What's next:

If you are ready to take on a rewarding new challenge as an Executive Assistant in Jakarta within a supportive team environment, we encourage you to apply now!

Apply today by clicking on the link provided—your next career move awaits!

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.